Keyboard shortcuts in Word

Table of Contents

Many users find that using an external keyboard with keyboard shortcuts for Word helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

Notes:

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

This article describes the keyboard shortcuts and function keys in Word for Windows.

Notes:

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

  • If an action that you use often does not have a shortcut key, you can record a macro to create one.

  • If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support.

  • Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts.

In this topic

  • Frequently used shortcuts

  • Ribbon keyboard shortcuts

  • Preview and print documents

  • Work with references, citations, and indexing

  • Work with mail merge and fields

  • Work with text in other languages

  • Use function key shortcuts

Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.

To do this

Press

Open a document.

Ctrl+O

Create a new document.

Ctrl+N

Save the document.

Ctrl+S

Close the document.

Ctrl+W

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Select all document content.

Ctrl+A

Apply bold formatting to text.

Ctrl+B

Apply italic formatting to text.

Ctrl+I

Apply underline formatting to text.

Ctrl+U

Decrease the font size by 1 point.

Ctrl+Left bracket ([)

Increase the font size by 1 point.

Ctrl+Right bracket (])

Center the text.

Ctrl+E

Align the text to the left.

Ctrl+L

Align the text to the right.

Ctrl+R

Cancel a command.

Esc

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Adjust the zoom magnification.

Alt+W, Q, then use the Tab key in the

Split the document window.

Ctrl+Alt+S

Remove the document window split.

Alt+Shift+C or Ctrl+Alt+S

Close a task pane

To close a task pane using the keyboard:

  • Press F6 until the task pane is selected.

  • Press Ctrl+Spacebar.

  • Use the arrow keys to select

    Close, and then press Enter.

Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Key Tips in the ribbon in Word 365

Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell Me or Search field. Press Alt again to see Key Tips for the options for the selected tab.

Depending on the version of Office you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

Use the Access Keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document.

To do this

Press

Move to the

Alt+Q, then enter the search term.

Open the

Alt+F

Open the

Alt+H

Open the

Alt+N

Open the

Alt+G

Open the

Alt+P

Open the

Alt+S

Open the

Alt+M

Open the

Alt+R

Open the

Alt+W

Work in the ribbon with the keyboard

Select the active tab on the ribbon, and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab key or Shift+Tab

Move between command groupings on the ribbon.

Ctrl+Left or Right arrow key

Move among the items on the Ribbon.

Arrow keys

Activate the selected button.

Spacebar or Enter

Open the list for the selected command.

Down arrow key

Open the menu for the selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Expand or collapse the ribbon.

Ctrl+F1

Open the context menu.

Shift+F10

Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)

Move to the submenu when a main menu is open or selected.

Left arrow key

Preview and print documents

To do this

Press

Print the document.

Ctrl+P

Switch to print preview.

Ctrl+Alt+I

Move around the preview page when zoomed in.

Arrow keys

Move by one preview page when zoomed out.

Page up or Page down

Move to the first preview page when zoomed out.

Ctrl+Home

Move to the last preview page when zoomed out.

Ctrl+End

Select text and graphics

To do this

Press

Select text.

Shift+Arrow keys

Select the word to the left.

Ctrl+Shift+Left arrow key

Select the word to the right.

Ctrl+Shift+Right arrow key

Select from the current position to the beginning of the current line.

Shift+Home

Select from the current position to the end of the current line.

Shift+End

Select from the current position to the beginning of the current paragraph.

Ctrl+Shift+Up arrow key

Select from the current position to the end of the current paragraph.

Ctrl+Shift+Down arrow key

Select from the current position to the top of the screen.

Shift+Page up

Select from the current position to the bottom of the screen.

Shift+Page down

Select from the current position to the beginning of the document.

Ctrl+Shift+Home

Select from the current position to the end of the document.

Ctrl+Shift+End

Select from the current position to the bottom of the window.

Ctrl+Alt+Shift+Page down

Select all document content.

Ctrl+A

Extend a selection

To do this

Press

Start extending the selection.

F8

In the extend selection mode, clicking a location in the document extends the current selection to that location.

Select the nearest character to the left or right.

F8, Left or Right arrow key

Expand the selection.

F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.

Reduce the selection.

Shift+F8

Select a vertical block of text.

Ctrl+Shift+F8, then press the arrow keys

Stop extending the selection.

Esc

Edit text and graphics

To do this

Press

Delete one word to the left.

Ctrl+Backspace

Delete one word to the right.

Ctrl+Delete

Open the

Alt+H, F, O

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Move the selected content to a specific location.

F2, move the cursor to the destination, and then press Enter.

Copy the selected content to a specific location.

Shift+F2, move the cursor to the destination, and then press Enter.

Define an AutoText block with the selected content.

Alt+F3

Insert an AutoText block.

The first few characters of the AutoText block, and then press Enter when the ScreenTip appears.

Cut the selected content to the Spike.

Ctrl+F3

Paste the contents of the Spike.

Ctrl+Shift+F3

Copy the selected formatting.

Ctrl+Shift+C

Paste the selected formatting.

Ctrl+Shift+V

Copy the header or footer used in the previous section of the document.

Alt+Shift+R

Display the

Ctrl+H

Display the

Alt+N, J, J

Insert a SmartArt graphic.

Alt+N, M

Insert a WordArt graphic.

Alt+N, W

Align and format paragraphs

To do this

Press

Center the paragraph.

Ctrl+E

Justify the paragraph.

Ctrl+J

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Indent the paragraph.

Ctrl+M

Remove a paragraph indent.

Ctrl+Shift+M

Create a hanging indent.

Ctrl+T

Remove a hanging indent.

Ctrl+Shift+T

Remove paragraph formatting.

Ctrl+Q

Apply single spacing to the paragraph.

Ctrl+1

Apply double spacing to the paragraph.

Ctrl+2

Apply 1.5-line spacing to the paragraph.

Ctrl+5

Add or remove space before the paragraph.

Ctrl+0 (zero)

Enable AutoFormat.

Ctrl+Alt+K

Apply the

Ctrl+Shift+N

Apply the

Ctrl+Alt+1

Apply the

Ctrl+Alt+2

Apply the

Ctrl+Alt+3

Display the

Ctrl+Shift+S

Display the

Ctrl+Alt+Shift+S

Format characters

To do this

Press

Display the

Ctrl+D

Ctrl+Shift+F

Increase the font size.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size.

Ctrl+Shift+Left angle bracket (<)

Increase the font size by 1 point.

Ctrl+Right bracket (])

Decrease the font size by 1 point.

Ctrl+Left bracket ([)

Switch the text between upper case, lower case, and title case.

Shift+F3

Change the text to all upper case.

Ctrl+Shift+A

Hide the selected text.

Ctrl+Shift+H

Apply bold formatting.

Ctrl+B

Apply underline formatting.

Ctrl+U

Apply underline formatting to the words, but not the spaces.

Ctrl+Shift+W

Apply double-underline formatting.

Ctrl+Shift+D

Apply italic formatting.

Ctrl+I

Apply small caps formatting.

Ctrl+Shift+K

Apply subscript formatting.

Ctrl+Equal sign ( = )

Apply superscript formatting.

Ctrl+Shift+Plus sign (+)

Remove manual character formatting.

Ctrl+Spacebar

Change the selected text to the Symbol font.

Ctrl+Shift+Q

Manage text formatting

To do this

Press

Display all nonprinting characters.

Ctrl+Shift+8 (do not use the numeric keypad)

Display the

Shift+F1

Insert special characters

To do this

Press

Insert a line break.

Shift+Enter

Insert a page break.

Ctrl+Enter

Insert a column break.

Ctrl+Shift+Enter

Insert an em dash (—).

Ctrl+Alt+Minus sign (on the numeric keypad)

Insert an en dash (–).

Ctrl+Minus sign (on the numeric keypad)

Insert an optional hyphen.

Ctrl+Hyphen (-)

Insert a nonbreaking hyphen.

Ctrl+Shift+Hyphen (-)

Insert a nonbreaking space.

Ctrl+Shift+Spacebar

Insert a copyright symbol (©).

Ctrl+Alt+C

Insert a registered trademark symbol (®).

Ctrl+Alt+R

Insert a trademark symbol (™).

Ctrl+Alt+T

Insert an ellipsis (…)

Ctrl+Alt+Period (.)

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (

The character code, then press Alt+X

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.

Alt+the character code (on the numeric keypad)

Work with web content

To do this

Press

Insert a hyperlink.

Ctrl+K

Go back one page.

Alt+Left arrow key

Go forward one page.

Alt+Right arrow key

Refresh the page.

F9

Work with tables

Move around in a table

To do this

Press

Move to the next cell in the row and select its content.

Tab key

Move to the previous cell in the row and select its content.

Shift+Tab

Move to the first cell in the row.

Alt+Home

Move to the last cell in the row.

Alt+End

Move to the first cell in the column.

Alt+Page up

Move to the last cell in the column.

Alt+Page down

Move to the previous row.

Up arrow key

Move to the next row.

Down arrow key

Move one row up.

Alt+Shift+Up arrow key

Move one row down.

Alt+Shift+Down arrow key

Select table content

To do this

Press

Select the content in the next cell.

Tab key

Select the content in the previous cell.

Shift+Tab

Extend a selection to adjacent cells.

Shift+Arrow keys

Select a column.

Select the top or bottom cell of the column, and then press Shift+Up or Down arrow key

Select a row.

Select the first or last cell in the row, and then press Shift+Alt+End or Home.

Select the whole table.

Alt+5 on the numeric keypad, with Num Lock switched off

Insert paragraphs and tab characters in a table

To do this

Press

Insert a new paragraph in a cell.

Enter

Insert a tab character in a cell.

Ctrl+Tab

Review a document

To do this

Press

Insert a comment.

Ctrl+Alt+M

Turn change tracking on or off.

Ctrl+Shift+E

Close the

Alt+Shift+C

Work with references, citations, and indexing

Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations.

To do this

Press

Mark a table of contents entry.

Alt+Shift+O

Mark a table of authorities entry (citation).

Alt+Shift+I

Choose citation options.

Alt+Shift+F12, Spacebar

Mark an index entry.

Alt+Shift+X

Insert a footnote.

Ctrl+Alt+F

Insert an endnote.

Ctrl+Alt+D

Go to the next footnote.

Alt+Shift+Right angle bracket (>)

Go to the previous footnote.

Alt+Shift+Left angle bracket (<)

Work with mail merge and fields

To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. To select the Mailings tab, press Alt+M.

Perform a mail merge

To do this

Press

Preview the mail merge.

Alt+Shift+K

Merge a document.

Alt+Shift+N

Print the merged document.

Alt+Shift+M

Edit a mail-merge data document.

Alt+Shift+E

Insert a merge field.

Alt+Shift+F

Work with fields

To do this

Press

Insert a DATE field.

Alt+Shift+D

Insert a LISTNUM field.

Ctrl+Alt+L

Insert a PAGE field.

Alt+Shift+P

Insert a TIME field.

Alt+Shift+T

Insert an empty field.

Ctrl+F9

Update the linked information in a Microsoft Word source document.

Ctrl+Shift+F7

Update the selected fields.

F9

Unlink a field.

Ctrl+Shift+F9

Switch between a selected field code and its result.

Shift+F9

Switch between all field codes and their results.

Alt+F9

Run GOTOBUTTON or MACROBUTTON from a field displaying field results.

Alt+Shift+F9

Go to the next field.

F11

Go to the previous field.

Shift+F11

Lock a field.

Ctrl+F11

Unlock a field.

Ctrl+Shift+F11

Work with text in other languages

Set the proofing language

Every document has a default language, typically the same default language as your computer's operating system. If your document also contains words or phrases in a different language, it's a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately.

To do this

Press

Display the

Alt+R, U, L

Set default languages.

Alt+R, L

Insert international characters

To type a lowercase character by using a key combination that includes the Shift key, hold down the Ctrl+Shift+symbol keys simultaneously, and then release them before you type the letter.

Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead.

To insert this

à, è, ì, ò, ù,

Ctrl+Grave accent (`), the letter

á, é, í, ó, ú, ý

Ctrl+Single quotation mark ('), the letter

â, ê, î, ô, û

Ctrl+Shift+Caret (^), the letter

ã, ñ, õ

Ctrl+Shift+Tilde (~), the letter

ä, ë, ï, ö, ü, ÿ,

Ctrl+Shift+Colon (:), the letter

å, Å

Ctrl+Shift+At sign (@), a or A

æ, Æ

Ctrl+Shift+Ampersand (&), a or A

œ, Œ

Ctrl+Shift+Ampersand (&), o or O

ç, Ç

Ctrl+Comma (,), c or C

ð, Ð

Ctrl+Single quotation mark ('), d or D

ø, Ø

Ctrl+Forward slash (/), o or O

¿

Ctrl+Alt+Shift+Question mark (?)

¡

Ctrl+Alt+Shift+Exclamation point (!)

ß

Ctrl+Shift+Ampersand (&), s

Use Input Method Editors for East Asian languages

To do this

Press

Switch to the Japanese Input Method Editor (IME) for a 101-key keyboard, if available.

Alt+Tilde (~)

Switch to the Korean Input Method Editor (IME) for a 101-key keyboard, if available.

Right Alt

Switch to the Chinese Input Method Editor (IME) for a 101-key keyboard, if available.

Ctrl+Spacebar

Work with document views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.

Switch the document view

To do this

Press

Switch to the

In Word 2007 and 2010, this is called

Alt+W, F

Switch to the

Ctrl+Alt+P

Switch to the

Ctrl+Alt+O

Switch to the

Ctrl+Alt+N

Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this

Press

Promote a paragraph.

Alt+Shift+Left arrow key

Demote a paragraph.

Alt+Shift+Right arrow key

Demote the paragraph to body text.

Ctrl+Shift+N

Move the selected paragraphs up.

Alt+Shift+Up arrow key

Move the selected paragraphs down.

Alt+Shift+Down arrow key

Expand the text under a heading.

Alt+Shift+Plus sign (+)

Collapse the text under a heading.

Alt+Shift+Minus sign (-)

Expand or collapse all text or headings.

Alt+Shift+A

Hide or display the character formatting.

Forward slash (/) (on the numeric keypad)

Switch between showing the first line of body text and showing all body text.

Alt+Shift+L

Show all headings with the

Alt+Shift+1

Show all headings with the specified heading level.

Alt+Shift+Heading level number

Insert a tab character.

Ctrl+Tab

Move through the document in Read Mode

To do this

Press

Move to the beginning of the document.

Home

Move to the end of the document.

End

Go to a specific page.

Type the page number, then press Enter

Exit Read Mode.

Esc

Use function key shortcuts

Key

Description

F1

F2

F3

F4

F5

F6

F7

F8

F9

F10

F11

F12

See also

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

Accessibility support for Word

This article describes the keyboard shortcuts and function keys in Word for Mac.

Notes:

  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts.

  • If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

  • Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do.

  • To quickly find a shortcut in this article, you can use Search. Press Command+F, and then type your search words.

For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls.

  • To open the

    System Preferences, press+Spacebar, type system preferences, and press Return.
  • To go to

    Keyboard Settings, type keyboard and press Return.
  • In the

    Shortcutstab, press Control+F7 to change theFull Keyboard Accesssetting fromText boxes and lists onlytoAll Controls.

In this topic

  • Frequently used shortcuts

  • Use footnotes and endnotes

  • Work with right-to-left languages

  • Use function key shortcuts

Frequently used shortcuts

This table lists frequently used shortcuts in Word for Mac.

To do this

Press

Undo the previous action.

F1

Redo the previous action, if possible.

Cut the selected content to the Clipboard.

F2

Copy the selected content to the Clipboard.

F3

Paste the contents of the Clipboard.

F4

Display the shortcut menu for the selected item. *

Shift+F10

Display the

F5

Display the

F7

Enable extended selection mode.

F8

Switch to the next window.

Switch to the previous window.

Display the

Find text (move focus to the

Display the

Control+H

Display the

Close the current document.

Expand or minimize the ribbon

Find the next spelling or grammatical error. The

Option+F7

Open the Dictionary.

In Word 2011, Option+Shift+F7

Shortcut conflicts

Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.

Change system preferences for keyboard shortcuts

  • From the

    Applemenu, selectSystem Preferences.
  • Select

    Keyboard.
  • Select the

    Shortcutstab.
  • Select

    Mission Control.
  • Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use.

Select text and graphics

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, +Right arrow moves the cursor to the next word, and +Shift+Right arrow selects the text from the cursor to the beginning of the next word.

To do this

Press

Select multiple items that are not next to each other.

Select the first item that you want, hold down

Select text.

Shift+Arrow keys

Select the word to the left.

Shift+Option+Left arrow key

Select the word to the right.

Shift+Option+Right arrow key

Select from the current position to the beginning of the current line.

Shift+Home

Select from the current position to the end of the current line.

Shift+End

Select from the current position to the beginning of the current paragraph.

Select from the current position to the end of the current paragraph.

Select from the current position to the top of the screen.

Shift+Page up

Select from the current position to the bottom of the screen.

Shift+Page down

Select from the current position to the beginning of the document.

Select from the current position to the end of the document.

Select from the current position to the bottom of the window.

Select all document content.

Extend a selection

To do this

Press

Start extending the selection. *

F8

In the extend selection mode, clicking a location in the document extends the current selection to that location.

Select the nearest character to the left.

F8, Left arrow key

Select the nearest character to the right.

F8, Right arrow key

Expand the selection.

F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.

Reduce the selection. *

Shift+F8

Select a vertical block of text.

Stop extending the selection.

Esc

Edit text and graphics

To do this

Press

Cut the selected content to the Clipboard.

F2

Copy the selected content to the Clipboard.

F3

Paste the contents of the Clipboard.

F4

Display the

Cut the selected content to the Spike.

Paste the contents of the Spike.

Copy the selected formatting.

Paste the copied formatting.

Create an AutoText entry.

Option+F3

Align and format paragraphs

To do this

Press

Center the paragraph.

Justify the paragraph.

Align the paragraph to the left.

Align the paragraph to the right.

Indent the paragraph.

Control+Shift+M

Remove a paragraph indent.

Create a hanging indent.

Remove a hanging indent.

Apply single-spacing to the paragraph.

Apply double-spacing to the paragraph.

Apply 1.5-line spacing to the paragraph.

Enable AutoFormat.

Apply the

Apply the

Apply the

Apply the

Apply the

Insert a nonbreaking space.

Option+Spacebar

Format characters

To do this

Press

Increase the font size.

Decrease the font size.

Increase the font size by 1 point.

Decrease the font size by 1 point.

Display the

Switch the text between upper case, lower case, and title case.

Shift+F3

Change the text to all upper case.

Apply bold formatting.

Apply underline formatting.

Apply underline formatting to the words, but not the spaces.

Apply double-underline formatting.

Apply italics formatting.

Apply small caps formatting.

Apply strike-through formatting.

Insert special characters

To do this

Press

Insert an empty field.

Insert a line break.

Shift+Return

Insert a page break.

Insert a column break.

Insert a nonbreaking hyphen.

Insert a registered trademark symbol (®).

Option+R

Insert a trademark symbol (™).

Option+2

Work with tables

Move around in a table

To do this

Press

Move to the next cell and select its content.

Tab key

Move to the previous cell and select its content.

Shift+Tab

Move to the next row.

Down arrow key

Move to the previous row.

Up arrow key

Move to the first cell in the row.

Control+Home

Move to the last cell in the row.

Control+End

Move to the first cell in the column.

Control+Page up

Move to the last cell in the column.

Control+Page down

Add a new row to the bottom of the table.

Tab key, at the end of the last row

Insert a row.

Select table content

To do this

Press

Select the content in the next cell.

Tab key

Select the content in the previous cell.

Shift+Tab

Extend a selection to adjacent cells.

Shift+Arrow keys

Select a row.

Select the first or last cell in the row, and then press Shift+Alt+End or Home.

Resize table columns with the ruler

To do this

Press

Retain the column sizes to the right and change the table width.

Drag the column boundary in the ruler

Move a single column line and retain the table width.

Shift+Drag the column boundary in the ruler

Equally resize all columns to the right and retain the table width.

Proportionally resize all columns to the right and retain the table width.

Resize table columns directly in a table

Tip: To finely adjust the column width and display the column's measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.

To do this

Press

Move a single column line and retain the table width.

Drag the column boundary

Retain column sizes to the right and change the table width.

Shift+Drag the column boundary

Equally resize all columns to the right and retain the table width.

Proportionally resize all columns to the right and retain the table width.

Insert paragraphs and tab characters in a table

To do this

Press

Insert a new paragraph in a cell.

Return

Insert a Tab character in a cell.

Option+Tab

Drawing

To do this

Press

Toggle drawing mode.

Work with fields

To do this

Press

Insert a DATE field.

Control+Shift+D

Insert a LISTNUM field.

Insert a PAGE field.

Control+Shift+P

Insert a TIME field.

Control+Shift+T

Insert an empty field.

Update the selected fields. *

F9

Switch between a field code and its result. *

Shift+F9

Switch between all field codes and their results.

Option+F9

Run GOTOBUTTON or MACROBUTTON from a field displaying field results.

Option+Shift+F9

Lock a field.

Unlock a field.

Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this

Press

Promote a paragraph.

Control+Shift+Left arrow key

Demote a paragraph.

Control+Shift+Right arrow key

Demote the paragraph to body text.

Move the selected paragraphs up. *

Control+Shift+Up arrow key

Move the selected paragraphs down. *

Control+Shift+Down arrow key

Expand the text under a heading.

Control+Shift+Plus sign (+)

Collapse text under a heading. *

Control+Shift+Minus sign (-)

Expand all body text and headings, or collapse all body text.

Control+Shift+A

Switch between showing the first line of body text and showing all body text.

Control+Shift+L

Show all headings with the specified heading level.

Control+Shift+Heading level number

Review a document

To do this

Press

Insert a comment.

Turn change tracking on or off.

Move to the beginning of a comment.

Home

Move to the end of a comment.

End

(The End key is not available on all keyboards.)

Move to the beginning of the list of comments.

Move to the end of the list of comments.

Use footnotes and endnotes

To do this

Press

Insert a footnote.

Insert an endnote.

Work with right-to-left languages

Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.

Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:

  • Go to

    Apple>System Preferences>Keyboard.
  • On the

    Input Sourcestab, select the language for which you want to enable shortcuts.
  • On the right side of the tab, select the check box for

    Enable keyboard shortcuts.

To do this

Press

Switch the writing direction to right-to-left.

Control+

Switch the writing direction to left-to-right.

Control+

Use function key shortcuts

Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.

If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you don't want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences.

The following table provides the function key shortcuts for Word for Mac.

Key

Description

F1

F2

F3

F4

F5

F6

F7

F8

F9

F10

F11

Change function key preferences

  • In the

    Applemenu, selectSystem Preferences.
  • Select

    Keyboard.
  • On the

    Keyboardtab, select the check box forUse all F1, F2, etc. keys as standard function keys.

See also

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

This article describes the keyboard shortcuts in Word for iOS.

Notes:

  • If you're familiar with keyboard shortcuts on your macOS computer, the same key combinations work with Word for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Word.

  • To quickly find a shortcut in this article, you can use Search. Press

    +F, and then type your search words.

In this topic

Frequently used shortcuts

To do this

Press

Save the document.

Print the document.

Close the document.

Edit and format the document

To do this

Press

To accept a text prediction.

Right arrow key

Undo the previous action.

Redo the previous action, if possible.

Cut the selected content to the Clipboard.

Copy the selected content to the Clipboard.

Paste the content from the Clipboard.

Bold the selected text.

Italicize the selected text.

Underline the selected text.

Underline the selected words, but not the spaces.

Change the selected text to use the Normal style.

Alt+

Change the selected text into a hyperlink.

Change the selected text to small caps.

Shift+

Change the selected text to all caps.

Shift+

Center the selected paragraph.

Justify the selected paragraph.

Align the selected paragraph to the left.

Align the selected paragraph to the right.

Indent the selected paragraph.

Control+Shift+M

Remove indent from the selected paragraph.

Shift+

Apply hanging indent to the selected paragraph.

Apply the formatting of previously copied text to the currently selected text.

Shift+

Add a comment to the selected text or shape.

Alt+

Find and replace text.

Control+H

Toggle revision marks on or off in the document.

Shift+

See also

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

This article describes the keyboard shortcuts in Word for Android.

Notes:

  • If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Word for Android using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Word.

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

In this topic

Edit and format the document

To do this

Press

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the content from the Clipboard.

Ctrl+V

Bold the selected text.

Ctrl+B

Italicize the selected text.

Ctrl+I

Underline the selected text.

Ctrl+U

Insert a line break.

Shift+Enter

See also

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

This article describes the keyboard shortcuts in Word for the web.

Notes:

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F and then type your search words.

  • When you use Word for the web, we recommend that you use Microsoft Edge as your web browser. Because Word for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word for the web.

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in Word for the web.

To do this

Press

In the Reading view, open a PDF-based view tagged to work with screen readers.

Press the Tab key until you reach the

Find text in the Reading view.

Ctrl+F or F3

Find text in the Editing view.

Ctrl+F or Ctrl+G

Find and replace text in the Editing view.

Ctrl+H

Hide the task pane, if one is open.

Esc

Switch to the

On a Windows keyboard, press Alt+Windows logo key+W, then Q

Print the document.

Ctrl+P

Move to the next landmark region.

Ctrl+F6

Go to the

Alt+Q

Ribbon keyboard shortcuts

Word for the web offers shortcuts called access keys to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word for the web.

In Word for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key, R.

If you're using Word for the web on a Mac computer, press Control+Option to start.

The ribbon with the access keys in Word for Web
  • To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the

    Hometab.
  • To move between tabs on the ribbon, press the Tab key.

  • To hide the ribbon so you have more room to work, press Ctrl+F3. Repeat to display the ribbon again.

  • To display the access keys on the classic ribbon when using Narrator, press Alt+Period (.).

Go to the access keys for the ribbon

To go directly to a tab on the Ribbon, press one of the following access keys:

To do this

Press

Open the

Alt+Windows logo key, Q

Open the

Alt+Windows logo key, F

Open the

Alt+Windows logo key, H

Open the

Alt+Windows logo key, N

Open the

Alt+Windows logo key, A

Open the

Alt+Windows logo key, S

Open the

Alt+Windows logo key, R

Open the

Alt+Windows logo key, W

To find an option or perform an action quickly, use the Search text field. To learn more about the Search feature, go to Find what you need with Microsoft Search in Office.

Note: Depending on the version of Office you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

  • Select the item or place in your document, presentation, or spreadsheet where you want to perform an action. For example, in an Excel spreadsheet, select a range of cells.

  • To go to the

    Searchtext field, press Alt+Q.
  • Type the search words for the action that you want to perform. For example, if you want to add a bulleted list, type bullets.

  • Press the Down arrow key to browse through the search results.

  • Once you've found the result that you want, press Enter to select it and to perform the action.

Work in the ribbon tabs and menus

The following shortcuts can save time when you work with the ribbon tabs and ribbon menus.

To do this

Press

Select the active tab on the Ribbon, and activate the access keys.

Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.

When a Ribbon tab is selected, move the focus to the tab commands.

Enter, then Tab key or Shift+Tab

Activate a selected button.

Spacebar or Enter

Open the list for a selected command.

Spacebar or Enter

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Collapse or expand the ribbon.

Ctrl+F3

Edit and format the document

To do this

Press

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the content from the Clipboard.

Ctrl+V

Undo the previous action.

Ctrl+Z

Redo the previous action.

Ctrl+Y

Shrink the font size.

Ctrl+Left bracket ([)

Grow the font size.

Ctrl+Right bracket (])

Apply bold formatting to the selected text.

Ctrl+B

Apply italic formatting to the selected text.

Ctrl+I

Underline the selected text.

Ctrl+U

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Center the paragraph.

Ctrl+E

Justify the paragraph.

Ctrl+J

Create a bulleted list.

Ctrl+Period (.)

Create a numbered list.

Ctrl+Slash (/)

Work with comments

The following keyboard shortcuts only work when the Comments pane is open and selected (or "in focus" if you're using a screen reader).

To do this

Press

Show or hide the

Alt+Windows logo key, R, K

Add a new comment.

Ctrl+Alt+M

Go to the next comment thread, or the next reply in an expanded comment thread.

Down arrow key

Go to the previous comment thread.

Up arrow key

Expand the current comment thread.

Right arrow key

Collapse the current comment thread.

Left arrow key

Move to the reply box, when focus is on a comment.

Tab key, Tab key, Enter

Edit a comment or reply, when focus is on the comment or reply.

Tab key, Enter

Post a comment/reply or save an edit.

Ctrl+Enter

Discard a draft comment/reply or edit.

Esc

See also

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Source: support.microsoft.com